Data Protection Policy

The Data Protection and Privacy Policy of the Cosmic Journal of Chemistry (CJC) outlines how author, reviewer, editor, and user information is collected, managed, and safeguarded across its Open Journal Systems (OJS) platform.

The journal operates in alignment with global standard data protection frameworks, such as the General Data Protection Regulation (GDPR) and standard editorial privacy guidelines.

Key Data Protection Principles

1. Scope of Data Collection

CJC collects personal information solely to facilitate scholarly publishing and academic communication. This includes:

  • User Information: Full name, institutional affiliation, academic degree(s), ORCID iD, email address, and official contact details.

  • Manuscript Data: Title, abstract, author list, funding disclosures, and supplementary research files submitted to the editorial portal.

  • Reviewer Profile: Subject area expertise, reviewing activity, and evaluation histories.

2. Usage of Personal Data

Personal data collected by CJC is strictly restricted to editorial and administrative functions, such as:

  • Managing manuscript submission, double-blind peer review, and editorial communications.

  • Publishing metadata (names, affiliations, ORCID, abstracts) alongside accepted research articles.

  • Sending automated system updates regarding manuscript progress or account management.

3. Data Confidentiality & Peer Review

  • Anonymity: CJC uses a double-blind peer review process. Reviewer identities and comments are kept confidential and are never shared publicly or disclosed to authors without explicit consent.

  • Unpublished Research: Unpublished manuscripts and supporting data remain confidential documents and cannot be used, shared, or cited by editors or peer reviewers prior to publication.

4. Non-Disclosure & Third-Party Sharing

  • No Commercial Sale: CJC does not sell, rent, lease, or trade personal data to third parties for commercial or marketing purposes.

  • Necessary Service Partners: Data is shared only with trusted technical service providers necessary for publishing operations (such as OJS hosting providers, DOI assignment agencies like Crossref, or similarity-checking tools like Turnitin) bound by strict confidentiality terms.

5. Data Security & Storage

  • Platform Security: Technical and organizational security measures are maintained on the web servers to protect user records against unauthorized access, loss, or alteration.

  • Data Retention: Personal information associated with published papers remains part of the permanent scholarly record (archived for academic index integrity). Account data for inactive users can be updated or deleted upon official written request.

6. Author Rights & Access

Users registered on the journal system have the right to:

  • Access, update, or correct their profile details at any time through their OJS user dashboard.

  • Request account deactivation or removal of non-essential communication permissions.

Official Contact & Portal

  • Journal Portal: Cosmic Journal of Chemistry Privacy Policy

  • Technical Support: For data updates or account privacy inquiries, users can reach out directly via the editorial contact details on the journal website.