Data Protection Policy

Data Protection Policy

The Multidisciplinary Journal of Instruction (MDJI) is committed to protecting the privacy, confidentiality, and security of personal information collected through its website, manuscript submission system, peer-review process, and other journal-related activities.

This policy explains how personal information is collected, used, stored, protected, and disclosed.

1. Information We Collect

MDJI may collect information necessary for the administration and publication of the journal, including:

  • Name and professional designation.

  • Institutional affiliation.

  • Email address and contact information.

  • ORCID or other researcher identifiers, where provided.

  • Manuscript and submission information.

  • Reviewer information and review reports.

  • Correspondence between authors, reviewers, and editors.

  • Information voluntarily provided through the journal website.

2. Purpose of Data Collection

Personal information is collected and processed only for legitimate journal-related purposes, including:

  • Processing manuscript submissions.

  • Communicating with authors and reviewers.

  • Managing peer review.

  • Making editorial decisions.

  • Publishing accepted articles and associated author information.

  • Maintaining editorial and publication records.

  • Responding to inquiries and complaints.

  • Improving journal services and website functionality.

  • Meeting applicable legal, ethical, and administrative requirements.

3. Confidentiality

Personal information obtained through the editorial and peer-review process is treated as confidential.

Reviewer identities and confidential review communications will not be disclosed to authors or third parties except where required by the journal's peer-review model, applicable law, or legitimate publication-ethics procedures.

Editors, reviewers, and journal staff must not use confidential information obtained through the publication process for personal or professional advantage.

4. Published Information

Information that is part of a published scholarly article may be made publicly available, including:

  • Author names.

  • Author affiliations.

  • ORCID identifiers, where provided.

  • Article title and abstract.

  • Article content and associated bibliographic information.

Authors should avoid including unnecessary personal or sensitive information in manuscripts and supplementary materials.

5. Data Security

MDJI takes reasonable administrative and technical measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

Access to confidential editorial information is restricted to individuals who require it for legitimate journal-related responsibilities.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

6. Data Retention

The journal may retain submission, editorial, peer-review, and publication records for as long as reasonably necessary to:

  • Maintain the integrity of the scholarly record.

  • Document editorial and publication decisions.

  • Resolve disputes or complaints.

  • Address research-integrity concerns.

  • Meet legal or administrative obligations.

Published article records may be retained permanently as part of the scholarly archive.

7. Sharing of Personal Information

MDJI does not intentionally sell or commercially distribute authors', reviewers', or users' personal information.

Personal information may be shared with authorized service providers or relevant parties where necessary for legitimate journal operations, technical services, publishing, indexing, archiving, or compliance with applicable legal requirements.

8. Cookies and Website Data

The journal website may use cookies or similar technical technologies to support website functionality, security, authentication, and user experience.

Users may be able to manage cookie preferences through their web browser or applicable website settings.

9. Third-Party Services

The journal may use third-party platforms or services to support manuscript submission, hosting, indexing, archiving, communications, or other publishing functions.

Where such services are used, relevant information may be processed in accordance with their applicable privacy and data-protection practices.

10. User Responsibilities

Users of the journal website and submission system should take reasonable steps to protect their account credentials and should not share passwords or confidential access information with unauthorized individuals.

Authors and reviewers should ensure that information submitted to the journal is accurate and does not unnecessarily disclose confidential or sensitive personal information.

11. Data Protection Requests

Individuals who have questions or concerns regarding their personal information may contact the journal through its official contact channels.

Where applicable, requests concerning access, correction, updating, or other lawful rights relating to personal information will be considered in accordance with applicable data-protection requirements.

12. Changes to This Policy

MDJI may periodically update this Data Protection Policy to reflect changes in journal operations, technology, legal requirements, or publication practices.

Any significant changes will be communicated through the official journal website.

Commitment to Privacy

The Multidisciplinary Journal of Instruction (MDJI) respects the privacy and confidentiality of its authors, reviewers, editors, and website users. The journal is committed to handling personal information responsibly, securely, and only for legitimate scholarly and administrative purposes.